[AnxFoundation] Minutes of Annodex Foundation Committee Meeting Apr2006

[Silvia Pfeiffer]

Dear members,

Below please find the accepted meeting minutes from April's committee
meeting.

You can also find them online at
http://annodex.org/wiki/Committee/Meetings/2006_04_03/.

Previous minutes are at:
March    http://annodex.org/wiki/Committee/Meetings/2006_03_06/
Feburary http://annodex.org/wiki/Committee/Meetings/2006_02_04/.

Changes have also gone on the website, so feel free to browse
www.annodex.org and www.annodex.net.

Best Regards,

Silvia Pfeiffer
(Secretary of the Annodex Foundation)


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Annodex Foundation Committee Meeting Minutes
3rd April 2006, opened: 19:20, closed: 19:50 over 5-way Skype
Secretary: Silvia Pfeiffer
Chaired by: Conrad Parker

Agenda:
1) Accept Meeting Minutes
2) Address Action Items brought forward
3) Incorporation Progress
4) Certification Trademark

5) Advisory Panel Makeup
6) Foundation Finances
7) any other business

In Attendance:
Conrad Parker, vice-chair
James Purser, treasurer
Silvia Pfeiffer, secretary
Zen Kavanagh, ordinary member
Michael Smith, ordinary member
Andre Pang, ordinary member

Absent:
Jeff Waugh, chair

1) Accept meeting minutes

Minutes of the Annodex Foundation Committee meeting have been reviewed and
accepted. They are published and locked at
http://annodex.org/wiki/Committee/Meetings/2006_03_06/. The Advisory Panel &
Foundation members have received a copy.


2) Address Action Items brought forward

DONE: Silvia & James to move remaining members into member_man
-> Silvia and James have contacted all remaining members on the foundation
mailing list and invited them to subscribe through member_man. Some have
done so. Others have probably made a conscious decision not to subscribe
there but will continue to lurk on the foundation mailing list. We now have
34 members on the mailing list and 23 in member_man.

DONE: Silvia to ask Metavid guys to become members
-> Silvia has and aphid has joined; metavid.ucsc.edu is providing search and
browsing on political proceeding using US Senate and House footage by using
only open source technology - Annodex being one of the techniques in use.

TODO: Conrad to fix email for annodex.net and annodex.org
-> Conrad informed us that this is on hold until May for technical reasons;
deferred

TODO: James to spec Condorcet election method and send to list
-> James has to delay this until mid May; deferred

DONE: Silvia to apply patch to mediawiki to create a private committee area
-> Silvia has applied the patch and sent an email on the 19th March to the
committee members on how to approach it


3) Incorporation Progress Report

Silvia related to the committee that CSIRO is continuing to prepare a formal
agreement for the foundation.

The following action items were brought forward:

DONE: Silvia to mail Jeff and contacts in CSIRO to set up meeting
-> Silvia has put Jeff and the relevant people in CSIRO in contact with each
other

TODO: Jeff to meet with CSIRO
* to explain what we are doing,
* to get an understanding of the process CSIRO needs to go through,
* to request regular updates on the progress of this issue, and
* to be involved in setting up the formal arrangement.
-> CSIRO have offered to meet with Jeff, but it has not happened yet;
deferred


DONE: Silvia to share a list of the open source software packages that CSIRO
has published
-> Silvia sent an email on the 18th March to the committee members

TODO: to discuss national or NSW incorporation at next meeting
-> This action item was deferred until after Jeff will have met with CSIRO
or we receive some further advice from CSIRO


4) Certification Trademark


Action Items brought forward:

TODO: Jeff to arrange a special meeting, in particular with Silvia and
Conrad, and draft steps to registration and registration text as preparation
for next committee meeting
-> Jeff made several attempts at scheduling a meeting, but none worked out
so far

TODO: Jeff to share some examples of rules
-> deferred


5) Advisory Panel Makeup

Action Items brought forward:

TODO: Mike to talk to Monty
-> Ralph Giles has been entered on the Advisory Panel mailing list; Mike has
not had a chance yet to speak to Monty; deferred

TODO: Jeff to talk to dolphy again
-> deferred

TODO: Jeff to do a call for suggestions for companies/organisations to talk
to about Annodex
-> deferred


6) Foundation Finances:

James Purser as the treasurer suggested a few points:

* initial account

If we want to start pulling together some money, we will need to register an
account. However, we cannot register an account until we are incorporated.
We will need to wait with an account until incorporation happens.

  ACTION: register account as soon as foundation is incorporated

* fund raising

We could do some fund raisin through merchandise sales of e.g. t-shirts and
mugs, and through joining of a donations system such as paypal. While we
cannot get the money into a central amount, we may still try it on the
account of one of our committee members.

  ACTION: Silvia to send James an SVG version of the annodex logo and James
to design t-shirts and mugs

* Advisory Panel fee

Another means of income to the foundation will ultimately be through
Advisory Panel fees. James suggested definition of a fee structure depending
on the size (in number of people) of the organisation. This was deferred
until we are incorporated.

  ACTION: All to define a fee structure for Advisory Panel membership once
we are incorporated


7) any other business

Silvia suggested to involve the foundation membership better with some of
the work that is required around Annodex.

A collection of ideas on what would be possible for people to do revealed
the following list:
* coding, e.g. extension of mediawiki
* set up Web sites with Annodex content
* organise and have a Annodex hackfest
* support for the development of the foundation website
* support for the annodex.net website -> deferred until Silvia publishes
newly designed drupal-based website from Andrea

  ACTION: Silvia to finish off and publish the new drupal-based website

  ACTION: Silvia to edit the navigation panel for mediawiki to make more
content discoverable
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